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Bear Valley Mountain Resort

Payroll Coordinator –

Job Summary

As a key member of the finance team, the Payroll Coordinator will administer the payroll function for the employees of Dundee Bear Management, LLC and affiliated companies

Qualifications

  • Associates Degree and/or a minimum of two years payroll experience preferred
  • Strong written and verbal communication skills. Ability to communicate with all levels of management and staff. 
  • Excellent interpersonal and customer service skills.
  • Strong organizational skills with attention to detail, documentation and process and ability to prioritize.
  • High level of integrity when dealing with sensitive and confidential information / matters.
  • Ability to effectively work in a team environment, as well as a capacity to work independently with minimal direct supervision in regards to routine processes
  • Strong computer skills including spreadsheets, payroll systems
  • Aptitude to understand basic accounting (including journal entries, general ledger, reconciliations)
  • Ability to identify potential problematic issues, communicate these issues to supervisor and participate in the resolution of the problem


Principal Responsibilities

  • Maintain all Payroll functions including time clocks, data entry, payroll deductions, and issuing paychecks.
  • Interact with department managers on proper pay practices and approval of employee forms.
  • Track employee benefits based on hours of service including vacation hours, PTO, etc.
  • Print and distribute biweekly, monthly, quarterly, annual and ad hoc payroll reports
  • Maintain personnel files customary to payroll and compensation activities
  • Work closely with Human Resources department to maintain processes that support the timely and accurate documentation of all compensation activities
  • Respond to requests from Human Resources and managers for employee information.
  • Perform year-end tasks including preparing, distributing and ensuring the accuracy of employee W-2s and preparing all payroll tax filings in appropriate jurisdictions
  • Ensure that any payroll related notices (i.e. from IRS, EDD and DOL) are addressed in a timely manner
  • Ensure payroll service provider (i.e. ADP) makes necessary filings and payments in an accurate and timely manner
  • Maintain procedure manuals for all major areas of responsibility
  • Work closely with Accounting Supervisor to ensure that all benefits providers are paid in a timely manner and accounted for properly (i.e. 401k; medical benefits; dental benefits; vision benefits; etc)
  • Prepare journal entries to record payroll related transactions into the general ledger
  • Work with Accounting Supervisor to reconcile general ledger balance sheet accounts and bank accounts related to payroll, benefits and employee compensation
  • Identifies and recommends process improvements
  • Assist other departments during peak seasons as needed
  • Other tasks and projects as assigned.

 

Bear Valley promotes a strong team environment, where staff members are cross-trained in other functional areas of the resort. The Payroll Coordinator is a participant and key promoter of this team environment in our goal of providing excellent guest service.  All Bear Valley staff members are expected to participate in fulfilling positions on a temporary basis or as long as the service is needed. Other duties as assigned will include but not be limited to positions such as cashiering/sales, main office/administration, rental shop, any retail, any F& B, parking attendant, snow removal and lift operations. Prior to assuming any one of these positions, training will be provided to ensure proper job knowledge of each position.

HOW TO APPLY

Employment applications are available on-line and can be submitted electronically. Completed applications are required for all prospective employees (resumes are welcome, yet not required). Interviews may be arranged, depending on availability of open positions. Send completed applications to:

Bear Valley Mountain Resort
Attn: Human Resources
PO Box 5038
Bear Valley, CA 95223
209.753.2301 x102 (phone)
209.753.6421 (fax)
work@bearvalley.com

Bear Valley Mountain Resort is an Equal Opportunity Employer. All personnel decisions including recruitment, hiring, promotion, compensation, benefits, transfers and layoffs are made without regard to race, religion, color, sex, national origin, age or disability.